Anyone responsible for managing people knows how much paperwork is involved. When dealing with multiple offices and many employees this paperwork turns into mountain. In most large organisations, people are employed to manage this mountain. But, in today’s digital age, is this the most efficient use of your employees' time?
Most areas of business have embraced technology. So, why, when it comes to people management, do we continue to cling to this mountain of paperwork?
Cloud systems can automate people management, recruitment, and all administrative tasks related. But why are companies hesitant to put their HR systems in the cloud, yet they readily adopt the cloud for their financials and online banking?
People managers and HR Professionals need to learn to embrace the 21st century and learn to trust the cloud!
10 reasons People Managers and HR Professionals should embrace the Cloud
1. Holiday Pain
The management of holidays is a highly time-consuming and emotive issue; cloud HR systems make it easy to ensure consistency across multiple sites and countries, eliminating mistakes.
2. HR Compliance
A good HR cloud system will ensure compliance. No need to be fearful of losing timesheets or recording employees’ hours; the system will do it for you. Most cloud HR systems will even enable you to record and agree on the outcomes of meetings, contracts, and documents using digital signatures.
3. Managing Training Records
Keeping track of training records is like juggling fire. When are certs out of date? Who needs what training and when and where? A cloud system keeps track of this for you.
4. Keeping Employee Records Up-to-Date
A good cloud system will have a self-service module, where employees can update their own personal details without creating any administration work for HR. This up-to-date record-keeping helps ensure compliance and reduces time on administrative tasks.
5. Signing Documents
Most cloud systems allow for documents to be signed digitally—no more running around to get pen and ink signatures or incurring courier costs. It can all be done through your cloud HR system. In most countries, the only documents that require a wet signature are death certificates, marriage certificates, wills, and birth certificates.
6. Remembering Important Dates
When you're managing employees, there are a lot of dates to remember. Probation periods, the beginning of employment rights, employee appraisals, birthdays, salary and performance review dates. Your cloud HR system can look after this for you and notify you so you'll never forget an important date again.
7. Employee Reports
A cloud HR system works on the basis that what goes into the system can be taken out. Reporting is easy with your cloud HR system's basic functionality.
8. Privacy Concerns
People managers and HR people seem to be terrified of employees being able to see each other’s details. This seems to be the number one reason for the lack of trust in a cloud system. If a cloud HR company can provide you with evidence of its privacy and security practices, such as ISO 27001 certifications and accreditations, then your records are safer in the cloud than sitting in your office.
9. It’s a Trust Thing
'I don’t trust the cloud with my employees’ details' is something we hear a lot. But you've been using cloud services for years for online banking, social media and the like. Yet, unlike Facebook, LinkedIn, Twitter, Instagram and Snapchat, you are not sharing your information with the public. Your HR cloud system stores your details on a recognised safe platform and can demonstrate this. Most of the data centres are more secure than your office.
10. High Costs and Lengthy Implementations
Cloud systems are starting to revolutionise the cost and time elements of legacy enterprise systems. With a cloud HR system, you make huge cost and time savings. Gone are the days of spending three months implementing a system and spending thousands of dollars buying hardware. Setting up a cloud system is easy and quick, with no need for hardware or infrastructure—the internet is all you need. Setup usually takes less than five days. And Cloud HR don't have to cost a fortune. If you're paying any more than €30-40 per employee per year for a total HR and recruitment solution, it’s too much.
Any professional company with more than 10 employees who are not using an HR cloud system needs to come into the light and embrace technology. Paper pushing is pushing your profits out the door!
